Cutting Down on Social Media Use During Office Hours
We’ve all seen it before. The guy sitting at his desk, phone in hand, swiping away. You approach to find out how his work is coming along. He can’t even make eye contact with you during an important conversation because he’s too busy commenting on his own Facebook status
Unfortunately, this behavior is the norm in today’s social media influenced climate, but it doesn’t have to be the norm in your office.
When we discuss social media during office hours, we are not talking about employee workstation computers. You can install software that blocks all social media sites, keeping your staff from using their company computers to browse Pinterest. However, your employees will still have access to their Facebook, Twitter and other social media platforms on their phones. This is where the problem usually lies.
It will become discouraging and aggravating for employees when employers instate ‘no phone’ rules. It implies a lack of trust and can often be construed as offensive. With that in mind, what can you do other than putting up a sign that says, “NO FACEBOOK ON COMPANY TIME”?
It’s essential to productivity that you find a way to cut down on social media use during office hours.
Remember that you want to enforce the rules without scaring your staff. If you maintain a strict “no social media policy at work” by constantly bombarding your employees with reminders, they will begin to resent you, creating a hostile working environment.
Below are three ways to get you staff to cut down on their social media use during office hours without policing them:
- Ask your employees to politely turn off the notifications on their phones when they’re at their desks. This is a simple and effective way to prevent your employees from being distracted by the constant pinging and buzzing of their phone when someone tags them in a photo or writes on their wall.
- Offer rewards for quality work that is finished in a timely manner. You do not have to reward your employees with the permission to browse Instagram, but give them the option to check their phones as an incentive for work well done.
- Create a company policy that permits social media use at certain times. You can have your employees sign a document that says they’ll only look at their social media profiles for a specific amount of time during each workday. Some companies even have social media rooms on the premises where employees can hang out on their breaks and play around on their phones.
The key here is positive encouragement. Set rules and reward those who follow them, don’t reprimand those who don’t, and your employees will be more inclined to stay off social media during their weekday!
SkyPrep Inc. provides integrated corporate e-learning solutions to help top companies facilitate online training and knowledge sharing in their organizations.
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