Simplify LMS Administration with SkyPrep’s Automated Power User Assignment

As organizations grow, managing who has access to what becomes increasingly complex and manual role assignments simply can’t keep up. Every time a team lead is promoted, a new department is added, or an organizational restructure happens, LMS admins are left scrambling to update custom user roles and access permissions.

That’s why we’re excited to introduce SkyPrep’s Automated Power User Assignment, a new feature designed to simplify role management and give admins back their time.

Perfect for large teams or businesses with multiple departments, this feature allows you to dynamically assign custom user roles and datasets based on user attributes-saving time and keeping access accurate.

The Challenge: Manual Role Assignments Don’t Scale

For admins managing large or fast-changing organizations, role management often becomes a constant game of catch-up. Common frustrations include:

• Manually assigning custom user roles every time someone new joins a team.
• Outdated or messy permission structures that lead to confusion or security risks.
• Juggling dataset access across growing departments, regions, or business units.
• Struggling to keep up with org changes like promotions, re-orgs, or new hires.
• People having access to things they shouldn’t or lacking access when they need it.

SkyPrep’s Automated Power User Assignment solves these challenges by automating the entire process.

How It Works: Smart, Rule-Based Role Assignment

With Automated Power User Assignment, you can create dynamic rules that automatically assign (or revoke) user roles and datasets based on user attributes such as:

• Department
• Group Membership
• Job Title
• Location/Region
• Custom User Properties

Once a rule is set, SkyPrep continuously monitors user profiles and enforces those assignments in real time. If a user no longer meets the rule criteria, such as moving to a different department, their Power User access is automatically updated, without any manual admin intervention.

The setup is simple and intuitive, mirroring SkyPrep’s existing auto-enrollment workflow, making it easy to configure even for non-technical admins.

Key Benefits of Automated Power User Assignment

• Save Admin Time at Scale: Eliminate repetitive, manual role assignments, freeing up admins to focus on strategic tasks.
• Improve Security & Governance: Ensure only the right people have access to sensitive data or admin controls.
• Adapt Quickly to Org Changes: Automatically reflect promotions, re-orgs, or team changes in role assignments.
• Simplify Role Management: Keep permissions clean, consistent, and always up to date.

Enable Growth Without Bottlenecks: Manage large teams or multi-site organizations without manual oversight slowing you down.

Real-World Use Cases

Here are just a few examples of how Automated Power User Assignment streamlines role management in action:

• New Team Leads Automatically Granted Access: A rule assigns all users with the job title “Team Lead” Power User access to manage specific learning groups.
• Departmental Admins Always in Sync: HR staff are automatically given Power User rights to the HR dataset based on their department attribute.
• Temporary Assignments Dynamically Revoked: When a user changes roles or departments, their Power User access is automatically removed without manual intervention.
• Regional Managers Get Regional Access: Assign Power User roles based on location fields, ensuring managers only see datasets relevant to their region.

Governance Without the Micromanagement

As your organization evolves, maintaining structured governance over role assignments becomes more important and more difficult. With SkyPrep’s Automated Power User Assignment, you can ensure that access controls stay clean, secure, and aligned with your organizational structure without constant micromanagement. You define the rules; SkyPrep enforces them. Simple, scalable, and reliable.

Ready to Simplify Role Management?

Automated Power User Assignment is here to help you scale without the headaches. Stop wasting time on manual role updates and let SkyPrep handle it for you. Learn how Automated Power User Assignment can help your team scale with less admin overhead.

Request a Demo or contact your SkyPrep representative to see it in action.